| Application | Define the required duty | Confirm whether the fan is for smoke extraction, stairwell pressurization, car-park ventilation, heat removal, or a combination of these functions. | The design brief should state airflow, static pressure, smoke temperature, operating duration, duty point, standby requirements, and the applicable local fire strategy. | Before selection |
| Fire Performance | Verify temperature and duration classification | Check the fan's tested hot-gas temperature and operating duration. Common European smoke-control classifications include F200, F300, and F400, with the duration stated separately. | Use a valid test report or certificate identifying the exact fan configuration, temperature class, operating time, mounting arrangement, and installation limitations. Do not infer fire performance from the motor's insulation class alone. | Before purchase |
| Certification | Check the applicable product standard | For smoke and heat control fans, review the applicable edition of EN 12101-3 or ISO 21927-3, where these standards are adopted for the project. | The certificate should identify the manufacturer-independent product model, tested accessories, performance class, test method, issuing body, certificate number, validity, and any restrictions. | Before approval |
| Certification | Confirm third-party certification | Distinguish between a manufacturer's declaration and independent product certification. Verify that the certificate applies to the complete fan assembly rather than only to a motor or component. | Obtain the original certificate, scope of certification, test report, factory-production-control information where required, and traceable serial or model details. Confirm validity directly through the issuing certification body. | Before delivery |
| Performance | Match airflow and pressure requirements | Review the certified performance curve at the actual system resistance, including filters, dampers, grilles, shafts, ducts, louvers, and fittings. | The selected duty point should meet the approved design airflow and pressure with an appropriate margin, without exceeding motor current, fan speed, vibration, or noise limits. | Design review |
| Installation | Verify mounting and orientation | Check that the installed orientation, support system, flexible connections, access clearances, and connected ductwork match the tested or certified arrangement. | Use approved installation drawings and the manufacturer's installation instructions. Supports, anchors, fire-stopping, dampers, and access panels must be suitable for the system's fire and mechanical loads. | During installation |
| Electrical Safety | Confirm emergency power and wiring | Verify the normal and emergency power sources, automatic transfer arrangements, protective devices, control panels, cable routes, and fire-resistant cabling requirements. | The electrical design should maintain fan operation for the required period and coordinate with the approved smoke-control sequence. Cable penetrations and electrical enclosures should be fire-stopped or rated where required. | Design and commissioning |
| Controls | Test the cause-and-effect sequence | Check manual start, automatic fire-alarm start, remote emergency controls, damper interlocks, fault indications, fan status feedback, and shutdown logic. | Conduct a witnessed functional test using the approved cause-and-effect matrix. Record start time, rotation, airflow or pressure, alarm indications, interlocks, and failure signals. | Commissioning |
| Commissioning | Measure installed performance | Measure airflow, static pressure, electrical current, voltage, vibration, rotation direction, and control response under normal and emergency operating modes. | Prepare a commissioning report showing calibrated test instruments, test locations, operating conditions, measured results, design values, deviations, and corrective actions. | At handover |
| Maintenance | Establish a preventive maintenance plan | Inspect bearings, belts, impellers, guards, housings, flexible connectors, dampers, electrical terminals, control panels, sensors, and emergency power systems. | Follow the equipment instructions and the authority having jurisdiction's requirements. Keep inspection dates, findings, repairs, replacement parts, test results, and responsible personnel in a permanent log. | Routine service |
| Maintenance | Schedule operational testing | Run the fan at the required intervals and verify automatic and manual operation, abnormal noise, vibration, airflow, pressure, electrical load, and fault reporting. | Testing frequency must follow local regulations, the approved fire strategy, and the equipment instructions. A change in vibration, current, airflow, or pressure should trigger investigation. | Periodic |
| Documentation | Maintain a complete handover file | Collect approved drawings, calculations, certificates, test reports, installation records, commissioning data, operating instructions, spare-parts information, and maintenance schedules. | The documentation should allow future personnel to identify the installed configuration and prove that later repairs or replacements remain compatible with the certified system. | Handover and updates |
| Compliance | Obtain final authority approval | Confirm requirements from the local building code, fire code, electrical code, occupational-safety rules, and the authority having jurisdiction. | Final acceptance should be based on the approved design, applicable regulations, witnessed tests, and complete records. Local requirements take precedence where they are more restrictive. | Before occupancy |